Fox 1.0 Features

the royalty companion for digital natives

Fast Setup

Fox was programmed with a very fast setup procedure in mind. If your metadata is available as CSV, Text/Tab or Excel file, you can build a fully working royalty system with just a couple of clicks. During development, we always had the thousands of modern companies in mind, that keep their royalty structure simple - on purpose.

Fox does not penalize these clever, digital native companies, but utilizes this fact by presenting simple steps to get your royalty accounts in order. Most of the time, your metadata already has all information that is necessary to specify the right royalty account for each item: Label, Artist, Title, RefNo - or a combination of them.

If you already adapted to modern business practices in a digital world, Fox is your best companion.
   Dashboard
The home screen of Fox where you can access all modules. An animated chart graph can be switched on or off by the user. Several charts are available.
   Account Groups
Manages the actual royalty recipients by accumulating their accounts into one account group. The account group can hold multiple accounts and offers important settings for the royalty statements, like tax, language and cross-colateralization.
   Statements
The place where royalty statements are created, organized and delivered. Accompanying files - like PDFs, Excel sheets, CSVs - are just one click away for viewing or sending via email.
   Sales
Fox is highly optimized to import sales from different channels in any given currency. When setting a sales report to "paid", all sales lines are converted to the user's home currency.
   Settings
When you start using Fox, your first stop will be the settings module. Here you can shape your royalty model, business rules, artwork and everything else that makes Fox tick the way you want to.
   Metadata
All reference number - bundles and assets - are organized here. You can modify metadata, manage account relations and reference numbers.
   Accounts
An account is the place where the actual royalty rates are administered. Accounts can be connected to bundles or assets, resulting in royalty payments when an item has been sold. Each account belongs to one account group, that aggregates multiple accounts onto one royalty statement.
   Channels
Channels are the source of sales reports and can be distributors, aggregators or even your own web shop. Channel settings help to optimize recurring imports of sales for the user.
   Reports
While charts look pretty and give a fast overview of your business situation, reports go much deeper down the rabbit hole. More filtering options, granular data, exportable.
   Technical Specifications
While charts look pretty and give a fast overview of your business situation, reports go much deeper down the rabbit hole. More filtering options, granular data, exportable.

Dashboard

FoxChartOptions
This is the home screen of Fox where you can access all modules. An animated chart graph can be switched on or off by the user. Several charts are available and the reporting period can be set by the user:

   Sales Per Month
   Top Ten Countries
   Top Ten Channels
   Top Ten Accounts
   Top Ten Stores

When necessary, the chart can be opened in a separate, bigger window for a better viewing experience.

Metadata

FoxMetadata
Import metadata directly into Fox. All you need is a CSV, text/tab or Excel file with typical, industry-standard information like Barcode, Product Artist, Product Title, ISRC, Track Artist and Track Title.

The internals of Fox are generally referencing items as being either a bundle or an asset. So companies outside the music business can easily use the same structure. Instead of building "albums" with "tracks, you can as well administer "font sets" with "fonts" or a "photo gallery", consisting of multiple "stock photographs".



FoxMetaImportMatchFields
Importing meta data is easy. Just click on the "Import Metadata" button and assign the column headers of your file to the internal field names of Fox by dragging and connecting fields to columns. If your metadata file references one asset per line and also mentions the bundle's reference number per line, Fox will automatically create bundles with their associated assets connected. As a record label, you get an "Album" with a "Playlist".

The last import order will be remembered for your next metadata import. So it becomes a no-brainer to constantly import your new catalog information in the future.

FoxMetaImportSetAccount
When importing a catalog from metadata, the user can connect each item to an existing account or create new accounts on-the-fly. Various options are available for the automatic creation of new accounts to match your needs.

The structure of accounts depends on the purpose of a company. An aggregator may use the "Bundle Group" field to identify a royalty account for each label it is distributing, where a record label would use the "Artist" field to pay for each release and track of certain artist. The user can also prepare its metadata sheet and set account names individually, as needed and they will be created and matched during import.

Account Groups

FoxAccountGroupSetings
Account Groups are used to accumulate multiple accounts into one royalty statement for a recipient. While the accounts hold the royalty shares for a specific bundle or assets, the account group manages the general settings of a licensor, like: current royalty period and royalty intervals, statement layout and language, statement files to create (PDF, Excel, CSV) and payment information.

When generating royalty statements, Fox can create and export a list with payment information for each royalty statement. A special export is available for use with PayPal mass payments, if you wish so.

Accounts


Accounts hold the actual shares that need to be payed when an item was sold. Fox generally offers two different shares for use with bundle or asset sales. The structure of account shares depends on the contracts with your partners or your business fields. This structure can be set up in the preferences.

FoxAccountWithShares
Generally, you can define different sales types and country groups that trigger different royalty shares. For each combination of sales type and country group, one line will be available to hold the corresponding royalty shares. The most simple setup would be one sales type "All Sales" and one country group "World". This would result in a single line for the accounts to hold a percentage for bundle and asset sales.

In our example screen shot, Fox is separating "Download", "Stream" and "Physical" sales. While the shares are all the same, the different sales types would still be shown separately on a royalty statement. So the structure of accounts can also be used to show more specific information on a royalty statement, even when the shares are all the same.

Fox also offers the possibility to deduct a percentage from royalties. This deduction is optional and the user can define the name and share, individually. Examples are: "Distribution Fee", "Media Fee", "Hosting Fee", etc.

Statements

FoxStatementList
Royalty statements are created and administered in the statements module. The list view shows all important details about the statements: totals, payment and delivery status. You can create statements at any time (e.g. to plan your cash flow) for some or all account groups.

During statement creation, Fox is also generating all accompanying files as defined in the account groups: PDFs, Excel and CSV files are available. The files are instantly available and can be opened with a single click.

An optional automation feature even allows you to send your statements via email from Fox, directly. The body text is created on-the-fly and includes the list of files that are attached as one single zip file. The delivery process can be fine-tuned by allowing pauses between chunks of emails. This circumvents problems with many hosting companies that try to prevent spam by reducing the amount of emails being sent in a period of time.

Channels

FoxChannel
Channels are the source of sales reports. These can be distributors, aggregators or even your own web shop. A channel can be assigned to a specific sales import slot and offers several other settings to ease the way for recurring imports of sales from the same source.

When importing sales from an aggregator, Fox allows you to also import the actual store (DSP) name. This name will be shown on the royalty statements and you can also use the store name for reporting and charting.

E.g. You import a sales report from TheOrchard (Channel). Each line of the report shows the store that sold the content: Apple Music, Amazon, Spotify, etc.

Sales

FoxSalesReport
Sales are the basis for your royalty statements. Fox is highly optimized to import sales from different channels. A sales report in Fox states the reporting channel, the sales period, the currency and a payment status.

Fox can handle any incoming currency. When setting the payment status to "paid", Fox will convert all sales lines into your home currency.

The user can either let Fox use the latest exchange rate for the reported currency, or enter the real amount of money that was actually received from the reporting channel.

This comes handy when dealing with external currencies that do not only have a varying exchange rate, but where the payment also induces additional bank and transaction fees. Just enter the real amount received and Fox will do the rest.

Settings

FoxSettingsRoyalties
Multiple setting tabs allow you to make Fox tick the way you want to.

Royalties: Setup your royalty rules and enter the standard shares to be used when creating new accounts. When adding or removing a royalty rule in the settings, all accounts will be adapted in real time. So you can just add a new rule for "Physical Sales" with a "20%" share in a second and all accounts are instantly prepared to receive a new type of revenue.

Account Groups: Insert the standard values to be used for newly created account groups here: currency, language, taxation, payout limits and other royalty statement options.

FoxSettingsLanguage
Language: Fox can handle two languages for you at the same time. While the software's interface is always presented in English, the outgoing royalty statements can be either presented in English or your home language. Just replace the words in the settings to match your needs. The language used on the statements can be set individually inside an account group.

General: Fox allows you to personalize your documents by using your own logo and footer text.

Currencies: All currencies of the world are ready to use inside Fox. But to reduce clutter, the user can select the currencies he is actually dealing with. The current exchange rates for all currencies can be imported from the web with a mouse click or even automatically, on startup.

Reports

While charts look pretty and give a fast overview of your business situation, reports offer a deeper insight into your sales data. Fox allows you to filter sales by country, channel, store, account and period and gives you detailed information that can be viewed, printed or exported with one mouse click.

By selecting your point of view, the aggregated reports can give you just the data you need for decision making. First you enter the search filters to focus on a specific data set. Then you select your aggregation point. For example: Select all sales for a year for one account as the search filter, then choose "country" as the aggregation point: You will see in which countries this specific account performed well in the given period.

Technical Specifications And Recommendations

MacPro
Fox 1.0 is based on the latest FileMaker 15 technology and runs on:
  macOS 10.10-10.12
  Windows 7-10.

Fox was built with speed in mind. Nevertheless, the software has to deal with lots of data and big files. As every database-centric software, Fox loves a fast disc system. So here are our recommendations. They are equal for Macintosh and Windows computers:

  a recent computer, not older than 4 years
  a Core i3 or better processor
  a minimum of 8GB of RAM
  a fast hard disc (an SSD is highly recommended)

   Get Fox today and let your new
royalty companion do the hard work

  macOS 10.10-10.12
  Windows 7-10

  Need more power?  Royalty Producer X is coming soon…

Our new flagship product Royalty Producer X is in development and will be released in spring 2017. Royalty Producer X covers even complex contract scenarios and will also be available as a client/server system. For companies operating as an international network, Royalty Producer X will also be deployable over the internet, based on a fast and scalable instance at Amazon Web Services.

About Us

OFFICER Solutions was born in 1996. Since 2004 we deploy our royalty solutions to a growing international user base. Our customers are located in the Americas, Europe and Asia. We cultivate personal relationships with our user base and our customers have a direct influence on our work.

In 2017 OFFICER solutions is introducing its next generation product line, based on the latest FileMaker 15 technology. All our offers are real software applications that run on the customer's computer.

Recent News

We lost our beloved friend and partner Stefan Fuchs in August 2016. Stefan was responsible for our support and took care of the many small companies that have founded our business. Consequently, Fox is meant to be a clever companion for modern, digital native companies with straight workflows and royalty scenarios. The application name was chosen in memory of our Mr. Fuchs (German for fox).

Our new flagship product Royalty Producer X is in development and will be released in spring 2017. Royalty Producer X covers even complex contract scenarios and will also be available as a client/server system.

Contact Us

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    OFFICER Solutions
    Rudolf Chelbea
    Spitalgasse 10
    3500 Krems
    AUSTRIA
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    ++43 (0)720 515 613
  • Email

    info@officer.de
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